Ottery St Mary Town Council ('The Town Council') Publication Scheme

Overview

Local Government Transparency Code 2015

The Local Government Transparency Code 2015 ('the Code') came into effect on 1 April 2015.  The Code is issued by the Secretary of State for Communities and Local Government in exercise of powers under section 2 of the Local Government, Planning and Land Act 1980, and replaces any previous codes issued in relation to authorities in England under those powers.

The Code does not replace or supersede the existing framework for access to and re-use of public sector information provided by the:

  • Freedom of Information Act 2000 (as amended by the Protection of Freedoms Act 2012)
  • Environmental Information Regulations 2004
  • Re-use of Public Sector Information Regulations 2005
  • Infrastructure for Spatial Information in the European Community regulations 2009
  • Sections 25 and 26 of the Local Audit and Accountability Act 2014 which provides rights for persons to inspect a local authority's accounting records and supporting documentation, and to make copies of them.
  • Ottery St Mary Town Council meets the definition of a local authority covered by the requirements of the Code, defined as a 'parish council which has gross annual income or expenditure (whichever is higher) exceeding £200,000'

The Code requires local authorities in England to publish the following information quarterly: 

  • Expenditure exceeding £500 - see below 
  • Government Procurement Card transactions - N/A 
  • Procurement Information - see below 
  • Additionally, local authorities are required to publish the following information annually:
  • Local Authority Land - see below 
  • Social housing assets - N/A 
  • Grants to voluntary, community and social enterprise organisations - see below 
  • Organisational chart - see Staff Structure below
  • Trade union facility time - N/A 
  • Parking account - N/A 
  • Parking Spaces - N/A 
  • Senior salaries - N/A 
  • Constitution - Local Councils, unlike principal authorities, are not required by law to adopt a constitution.  However they need to adopt Standing Orders, Financial Regulations and other governing documents such as a Members Code of Conduct and a Publication Scheme -The Town Council's Policies can be viewed below 
  • Pay multiple - Information to be provided shortly
  • Fraud - N/A 
  • Waste contracts - N/A 

The Town Council complies with the requirements of the Code where applicable, by publishing the information on its website.  In addition, the Town Council goes over and above the statutory requirements by also incorporating the provisions of the 'Transparency Code for Smaller Authorities' (Local Audit and Accountability Act 2014) applicable to those parish councils with an annual turnover not exceeding £25,000.

Expenditure over £500.00
Ottery St Mary (OSM) Town Council provides an approved schedule of payments at the main meeting of the Council held on the first Monday of each month. The payments are listed as part of the agenda and all expenditure is listed, detailing supplier and transaction information. The current monthly schedules of expenditure over £500.00 can be viewed here

Last year's schedule of expenditure over £500 can be viewed here

The agendas can be viewed on the Town Council noticeboards at Tipton St John, Alfington, Taleford, OSM hospital, OSM Library and Coleridge Pre- School in Jesu Lane, OSM.

Senior Employees
The Town Council is required to publish details of any senior employees (including job descriptions, responsibilities, budgets and numbers of staff) earning over £58,200 per annum.

The Town Council has no employees earning in excess of this sum.

Staff Structure and Current Vacancies
The Town Council currently employs 3 members of staff: the Town Clerk (full time) and two assistants to the Town Clerk (both working 15 hours per week each).

Councillor Allowances and Expenses
The Mayor receives an annual allowance of a maximum of £1000. The Mayor only claims expenses incurred which generally do not exceed £400 per year.

These items are shown in the schedule of payments included in the full Town Council agenda.

Members’ Allowances

The Town Council pays an annual Allowance to Members of the Town Council pursuant to the Local Government Act 2000 and the Local Authorities (Members’ Allowances) (England) Regulations 2003. The Town Council Allowance relates to 7% of the EDDC Allowance for Members (£305.00). The Allowance for the Mayor is 10% of the EDDC Allowance (£436.00).

Members’ Register of Interests
These can be viewed here via the East Devon District Council website.

Contracts and tenders to businesses and voluntary community and social enterprise sector
A copy of any such contract or tender will appear in a link here

Grants to the voluntary community and social enterprise sector
The Town Council sets aside a budget each year to support local organisations. Grants awarded this year can be viewed here

Grant Application Form (PDF)
The deadline for the submission of grants is 31st October each year.

An application form can be downloaded using this link: Application Form

Policies, Performance, External Audits and Key Inspections and Key Indicators
The Annual Return for the financial year ended 31 March 2017 has now been certified by the external auditor. It can be viewed by clicking here

Policies can be viewed here

The Location of Public Land or Building Assets
Click here to see the location of the buildings/land.

The Asset Register can be viewed here

Data of Democratic Running of the Town Council
The constitution of the Town Council is known as Standing Orders and lays out how the business of the Council is conducted. A copy of Standing Orders can be viewed here

The decisions of the Town Council are recorded in the minutes of meetings which can be viewed here

The last elections took place in May 2015. 

Click here to find out who the local Councillors are. Councillors normally serve a four year term. The next elections will take place in May 2019.